How to run your tailoring workshop in TailorSync, from the first cut to team pay

This is the complete guide to the Workshop in TailorSync. It follows every garment you make, from cutting to the final check, shows who has each piece, and tells you what it cost to make. Open Workshop in the menu. The By stage board has a column for each stage, and a card for each set of pieces. A card shows the order, the garment and how many pieces, who has them, how long they have waited, and when they are due. Use the filters to see one person's work, one workshop's, or what is due this week. Nobody yet finds the work no one has been given, and At risk finds the work that may miss its date.

Everything is set up in Settings, under Workshop. Track work by stage switches the whole thing on. The first time, TailorSync asks what you make and starts you with the right stages and routes. When someone starts the first step on a piece, the order moves to In progress by itself. When every piece is finished, the order can ask you first, or mark itself ready. The Morning note sends the people who give out work one short note at eight, with what needs attention that day. Ready dates only count the days you work. Friday is this shop's day off. Add the days the shop is closed too: pick the date, give it a name, and add it.

On the Templates tab, a starter set adds the stages and routes for what you make. This shop began with Gents tailoring, so all of it is added. You can add a single route as well. The shop now makes suits, so tap Add on Suit and blazer. TailorSync shows what it will make, and what it already has and keeps as it is. Add it.

On the Stages tab, the new Trial fitting stage has gone to the end. A suit is tried on before it is stitched, so use the arrows to move it up, right after Cutting. Add a stage of your own. Type Tassel, put it in the Finishing bucket, and add it. Then set its usual days to one, so the ready dates know how long it takes. A route is the list of stages a garment goes through. On the Routes tab, duplicate the kandura route to make one for weddings. Call it Wedding kandura. Every wedding kandura gets embroidery, so switch Optional off on that stage, and give it to Al Noor Embroidery, the workshop that does it. Add the Tassel stage, move it up after Stitching, and pick Yusuf, who usually does it. Under garment names, type wedding kandura. A line with that name now follows this route. The kandura route matches it too, but the longer name wins. You can also link stock items to a route, and pick the default route for lines that nothing else picks. Save the route.

Now the people who make the clothes. They are on the Team tab of the Workshop page. They don't need a login, and they don't count as users on your plan. Add a new tailor. He works freelance, so pick that, then the stages he does: stitching and tassels. He can stitch three pieces a day and finish ten tassels, which the ready dates use. Add him. Now what he earns. Open his piece rates and type the rate for one piece: twenty five dirhams for stitching and ten for a tassel. Save.

Some work goes out to other workshops. Under Suppliers, open Al Noor Embroidery and edit it. Does work for us is switched on, with the stages they take and their usual days. That's all a supplier needs to become a workshop you can send pieces to.

Now the order. A groom wants four wedding kanduras and a suit. Start a new order and pick the customer. Pick the tailor. The stages he does that have nobody by default, like stitching, go to him. On the Custom tab, add the kanduras: wedding kandura, four of them, at four hundred and fifty each. The route picks itself, Wedding kandura. Add the suit, one at twelve hundred. It follows the suit route. The groom will try it on first, so tick Needs a trial fitting and pick the day. Now set the delivery date. Under it, TailorSync shows when the workshop will likely have it all ready, and the latest it will safely be ready. Create the order. Open the order. Each line has a bar for its route, coloured by stage, with the date its pieces are likely ready.

Print a tag for each job card, to travel with the pieces. Tap Print tags. Each tag has the order, the garment and a short code. On the Workshop page, tap Scan, and scan a tag or type its code to open its card from anywhere. At a busy station, use the Scan station. Pick the stage being finished and the person who did it. Then scan the tags one after another. Each scan finishes the step and adds a line. Scan a tag at the wrong stage and it is refused, with the reason on screen.

Open the kanduras' card. Each step shows who has it, with Start, Done, Skip for a stage a piece doesn't need, and Assign to give it to someone. Only the groom's own kandura gets the gold embroidery. Split one piece off onto a card of its own. The other three don't need it. On their card, skip the embroidery and say why, so anyone who opens the card later knows it was left out on purpose. Their stitching would go to the order's tailor, but give it to the new tailor instead. Tap Assign and pick him. Pay can change for one card. The groom's piece takes more work, so under Pay for this card, give his stitching a rate of forty dirhams, for this card only. If split pieces end up going the same way, merge them back. These two thobes were split earlier, and now they can go on together. Open the menu and pick Merge pieces. The other card is ticked already, so merge. The same menu prints one tag, adds a step to one card, or moves and removes its steps, when one piece needs something different.

Now send the groom's kandura to Al Noor for the embroidery. On its card, tap Send to workshop and pick the workshop. Expected back fills in from their usual days. Add their rate for a piece, check what goes, leave them a note, and send. The send-out gets its own number. Print the note to go with the piece. It shows the order number but not the customer's name. You can send it on WhatsApp too. When it comes back, open Out at workshops and tap Receive. Check how many came back and the day, and save. The card moves on to stitching. To pay the workshop, tap Make a bill. Every line that's back and not billed yet is ticked, with its rate. Make the draft purchase, and it waits in Purchases for you to check.

Record what each job uses. Open the suit's card, then its menu, and pick Use material. Pick the buttons, say how many, add a note, and use them. They come out of stock and count toward what the order cost to make. If you used more than you needed, Return puts it back in stock.

Every card shows the day it will likely be ready, and the day it safely will be. It names the busiest stage, and says what the dates are based on. At first the dates are rough, worked out from your settings: each stage's usual days and the pieces a day you gave each person. As your team finishes work, the dates come from what really happened. When a card's likely date runs past its due date, it is marked At risk, and the At risk filter lists them all.

Needs attention, above the board, sums up what to deal with today: late work, workshops that are late sending pieces back, work at risk, steps stuck for too long, and fittings coming up. Tap a line to go straight to that card. It also lists finished orders not yet marked ready, pieces nobody has been given, and anyone who has more than they can finish. On the dashboard, the Workshop card shows the same counts.

By person shows what each person has open at each stage, what is due this week or late, and what they finished lately. Tap a row to see their cards on the board. Send someone today's list on WhatsApp, share it, or copy it. It lists their pieces, with no customer names and no prices. Team output shows the pieces each person finished in a period, and what they earned at your rates.

The new tailor has no login, so give him a tailor link. On the Team tab, tap the link button on his row, and make a link. Send it on WhatsApp, share it, or copy it. Switch on Show their earnings this week, so he can see what his work has earned. On his phone, the link opens his own work: each piece, its stage and when it is due, with no customer names and no prices. It reads in Arabic too. He taps Start when he picks the pieces up, and Done when he finishes, with Undo if he slips. In the shop, the job card moves on straight away. With earnings on, his page shows the pieces he finished this week and what they pay. Stop the link at any time, and it stops working at once.

The groom comes in to try on his suit. On the order, mark the trial fitting done. The suit's card moves past its trial fitting by itself. Over the next days the team works through the stages. At the end, scan each tag at the quality check station. Pick the stage and who is checking, then scan the tags one by one, and each piece is done. The order now says All pieces finished. Mark it ready? Tap Mark ready and confirm, and the order is ready for the groom to collect.

Team pay shows what you owe each person: what they earned for finished work, less what you've paid them. Pay the new tailor. Tap Pay, then Pay all owed, pick the cash account it comes from, and save. It goes into your expenses too. From More, give an advance, take off a deduction, or set an opening balance. The statement lists every piece, rate and payment for a period. Print it for him.

Open the wedding order's Costing tab. It starts from the price before VAT, then takes off the fabric and stock, the materials used on its cards, the team's pay and the outside work. What's left is your margin. Missing lists anything without a rate or a cost price, so you know what isn't counted. The Costing tab on the Workshop page compares your routes: cost per piece and total margin, for the orders that finished their workshop work in a period.

The Rush planner looks ahead to your next three busy dates, like National Day, Ramadan and Eid. On every card is the last day to take each kind of order and still have it ready in time. When it is already too late, it says so, and how many more pieces a day would cover it. The chart shows how full each stage gets week by week, and which one runs out first. Below are your busy dates, the same list as in Settings. Switch one off, confirm a date once the moon is sighted, or add your own, like a wedding season. Give it a name, the month and the day, and how many days before it the orders should be ready. The planner works from it straight away.

If you've connected Claude or ChatGPT to your shop, you can ask about the workshop in plain words. It reads the same job cards you see, and answers with who has each piece and where it is. Ask who has room for stitching this week, or what is out at a workshop. It can give out work or pay a tailor too, but only when the owner says yes.

That's the Workshop in TailorSync, from the first cut to the final check. Thanks for watching.